Author: jhd76

Tuition Exchange

Spring, 2018 Newsletter—March 2018

this sue:
Annual Reporpdates
Another Story
Back Page Story

Annual Report—new name …….. 1
TE has an app! ………………….. 1
TE Training Calendar ……………… 1
TE Announced March AUDIT ……… 2
Recertify vs Recertification ………… 3
SET RATE Update …………………. 3
Recertification—IMPORT …………. 4
Transfer students …………………… 5
E/I 3 and DC3 Reminders …………. 5
Bad or Incorrect Data ………………. 5
Balance Sheet Reminders …………. 6
Dues and Fees reminders …………. 6

Annual Report gets a new name
Beginning July 1, 2018, the Tuition Exchange (TE) Annual Report will have a new name! Since the report is organic and subject to change, we will refer to the Annual Report as the TE Enrollment Report. In addition to a new name, TE Central in implementing some new expectations surrounding the report.

In hopes of making the process of reporting
easier, TE Central is changing the name of the Annual Report to Enrollment Report. The initial report continues to be due September 30.
By December 20th, TELO’s are expected to review the report at the conclusion of the fall term/semester to verify all IMPORTS complete the enrollment period.
EXPORT schools confirm all employees retain their eligibility.
By February 15th, confirm all students are enrolled for the Winter term/semester.
By June 15th, one final time, confirm all IMPORT students are academically eligible and EXPORT employees still employed and eligible. for the 2018-19 Academic year.

Even Tuition Exchange has an app for that…
Check out the TE app available in the Google Play Store and Apple App store. The App is most friendly for families. Please share this information with your families.

TE Training Calendar
Spring TELO training and New TELO training dates and registration links are available now. Be sure to reserve your spot today!
All past training recordings and handouts are available inside the TELO Only Resource Section, along with TRAINING Certificates!
Remember the login email and password is GENERIC and available on the home page of your TELO portal.

Tuition Exchange

Spring, 2018

Tuition Exchange Central is mailing the following memo, and a copy of your 2017-18 Annual Report on March 9, 2018
Hello, Financial Aid Colleagues, your school is a member of Tuition Exchange (TE), and the Tuition Exchange Liaison Officer (TELO) is responsible for completing the Annual Report (Enrollment Report) annually in September. The report is fluid and lists all enrolled students attending your school with Tuition Exchange scholarships during the current academic year. To confirm your school is compliant, TE Central is asking the Financial Aid Office (FAO) to ensure that your school is reporting all TE students funded during the 2017-18 academic year. The Financial Aid Office (FAO) is to verify all TE scholarship students listed in the attached report. It is crucial that the FAO confirm with institutional records that all students funded with TE dollars during the 2017-18 academic year appear on the Annual Report (Enrollment Report) included with this letter.
Import TE scholarships provide your school with the ability to increase TE exports. When your institution Enrollment Report fails to include funded Imports accurately, fewer of your employees may be able to access Tuition Exchange scholarships.
The report needs to be reviewed and confirmed/ updated and returned to TE Central by April 15. A return addressed envelope is included with this letter. Should the Financial Aid Office discover individual student corrections are required or a student(s) is missing from the report, the Financial Aid Office notifies via email the TELO and copies Janet Dodson (jdodson@tuitionexchange.org) with the update(s). It is the responsibility of the TELO to make the changes to the Enrollment Report before April 15. Your school’s TELO name and email address are in the Annual Report (Enrollment Report).
TE Central appreciates your assistance in this audit. Please add this task to your calendar for upcoming years, as we plan to make this an annual confirmation activity.
If you have any questions, feel free to visit with your TELO or email Janet Dodson at jdodson@tuitionexchange.org

Tuition Exchange

Spring, 2018

Recertify vs Recertified—AN EXPORT SCHOOL RESPONSIBILITY
For the IMPORT school to be able to access a continuing student's TE record, the EXPORT school must ensure that each eligible continuing student's record is recertified.
To confirm your eligible continuing students are ready for the IMPORT start with your Annual Report.
Step 1 - review your Annual Report - RECERTIFY 2018-2019 found clear to the right on the Annual Report, Export section
Step 2 - Confirm students with n/a have a correct Expiration date. If the date is wrong, contact Janet Dodson via email. Include the student's TE ID and the updated expiration date.
Step 3 - For all remaining eligible TE Exports, click the RECERTIFY button. Once clicked a new screen appears, review the information if all is correct, scroll to the bottom and click SUBMIT. You can modify any information in a white box.
If student and parent emails exist in the record, each receives notification of recertification. As a reminder, this email is from a noreply@tuitionexchange.org address and may land in the recipient's spam account.
If the employee is no longer eligible, be sure you update the expiration date. Updating the expiration date prompts an email to the Import school notifying the TELO something changed with the shared student record.

Step 2
S

Step 3

Step 3 cont

Set-Rate update
Schools have the option of using the Set-Rate when tuition is greater than the annual TE established set-rate.
The 2018-19 Set-Rate is 36000
The 2019-20 Set-Rate is 37000
A complete history of TE’s established Set-Rates is available inside the TELO Only Resource Section of the TE website.

Be sure to click submit!

Tuition Exchange

Spring, 2018

Recertification—IMPORT SCHOOL RESPONSIBILITIES
Once the EXPORT school recertifies the eligible continuing student, the IMPORT school is responsible for approving the student's continued funding.
The IMPORT TELO receives an email notification, and the pending record is in VIEW Submissions, in the Application Section, to the right of the Annual Report option.
Once spring grades are available and continued academic eligible confirmed, the IMPORT TELO needs to approve the continuing student's application. Remember, the 2018-19 Set Rate is 36000
Items requiring completion:
Scholarship amount - NUMBERS only!
Years - the number 4 works
Approved - YES or NO
Be sure to click SUBMIT

Tuition Exchange

Spring, 2018

Second semester transfer student record modifications
Families are contacting the EXPORT TELO concerning their student’s decision to transfer. The TE system does not like duplicate records. However, we are smarter than the system! In the case of a student moving to a new school in the spring, the following will help you.
Fall record – update the expiration date by selecting DROP at the end of LAST semester. Modify the student’s first name as follows Firstname – FALL 2017 ONLY and click update.
When you know for sure the student is attending the new school in the spring with TE; EXPORT schools ADD STUDENT on the ANNUAL REPORT.

Export/Import 3 (E/I 3) and Double Credit 3 (DC 3) Reminders
If your school is participating as a E/I 3, be sure you mark up to three NEW students annually on your 2017-18 Annual Report.
If you need additional Import credit, consider participating in the DC 3 program.
Check out the instructions section of the TELO portal for program details.

Students taking a Leave of Absence (LOA) makes for a bit of student record modification. When an IMPORT student decides to take an LOA, please contact Janet Dodson for
individual assistance.
If you notice your Annual Report includes a student's name and LOA, this is your clue that the student's record is modified. Please take a moment to open the student's record as every attempt is made to document why the change.

Bad or Incorrect Expiration Dates
As a reminder, the TE system modifies student end dates based on the number of
semesters EXPORT schools report on the application. For example, if you select FRESHMAN but list four (4) semesters of eligibility, the EXPIRATION date is modified to 06.01.2020. Please be mindful when entering information.
If you discover an expiration is wrong, email Janet Dodson the student's TEID and the correct expiration date.

Staff Contact Information
Robert D Shorb, “Bob”
Executive Director/CEO
rshorb@tuitionexchange.org
518.859.7301
Janet Dodson
Associate Director of
Communications
jdodson@tuitionexchange.org
402.418.1081
Kristine Lev
Assistant Director of
Administration
klev@tuitionexchange.org

Tuition Exchange

Understanding my Balance Sheet

This school is in excellent balance. Remember IMPORTS provide schools the power to EXPORT. This school’s calculated standing is a positive 90%.
Try it yourself, print your Balance Sheet and apply the Calculations.
Refer to the Standing percentages to know where your school stands today.

Membership Dues and Participation Fees Reminder

A small number of TE member schools still have outstanding membership dues or participation fees. Please take a moment to
confirm your dues and participation fees are paid in full.
To confirm your membership dues payment is recorded click on the plus sign to open the Institution Account, the last item in this
section is Membership Dues. Click to open. If you see next to Total Due a paid date, all is good! Thank you.
To confirm your Participation Fees are paid in full, click on the plus sign to open the Institution Account, click on your Annual Report, scroll to the bottom, and click submit. Your Participation Fees statement opens in a new window. At this time of year, your balance due should be zero. If you have an outstanding balance, please process your payment as soon as possible.
If your school is interested the ACH payment option contact Kristine Lev at klev@tuitionexchange.org.

Counting down the days until SPRING.
March 20th is just around the corner!!!

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